Email Setup Guide for Outlook 2003 (Windows)

This guide provides step-by-step instructions for configuring your email in Outlook 2003. While similar steps apply to other versions, some screens or wording may vary slightly.

Step-by-Step Setup Instructions

1. Open Outlook 2003

• Launch Microsoft Outlook 2003 on your Windows computer.

2. Access Account Settings

• Click on the Tools menu at the top.

• Select Email Accounts (or Accounts depending on version).

• Choose Add a new email account.

• Click Next.

3. Select Server Type

• Choose your account type:

  • POP3

  • IMAP

• Click Next.

Enter Your Email Information

Fill in the details as follows:

• Your Name: This is the name that will appear on your outgoing emails.

• Email Address: Enter your full email address.

• User Name: Enter your full email address again.

• Password: Type your email password.

• Incoming Mail Server: mail.example.com

• Outgoing Mail Server (SMTP): mail.example.com

⚠️ Replace mail.example.com with your actual mail server details.

Click on the More Settings button.

⚙️ Advanced Configuration

1. Outgoing Server Settings

• In the pop-up window, go to the Outgoing Server tab.

• Check My outgoing server (SMTP) requires authentication.

• Ensure Use same settings as my incoming mail server is selected.

2. Port & Encryption Settings

• Click on the Advanced tab.

Depending on your email protocol and security settings:

✅ Check the relevant SSL checkbox if you're using secure connections.

Click OK to save the settings.

✅ Final Steps

• Click Next on the Email Accounts window.

• Click Finish to complete the setup.

You're All Set!

You should now be able to send and receive email using Outlook 2003.

If you encounter any issues, double-check your server settings and login credentials, or contact your email provider for assistance.